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One of the main reasons why a project fails is primarily because of the scope issues. It’s imperative that all projects need a scope management plan. In the absence of a scope management plan, project stakeholders tend to assume that the project is in their favor and this will result in unexpected outcomes. The main objective of the project manager is to ensure that the project runs smoothly and to do that, they have to establish and define the project’s scope well. The scope management plan is the collection of processes that are used to ensure that the project includes all the tasks required to complete the project while excluding all the work/tasks that are out of scope. The primary purpose of the scope management plan is to define how the project scope will be explained, developed/structured, and verified. How to Create a Scope Management Plan?The processes that are required to create a ‘Scope Management Plan’ are as follows:
Inputs of Scope Management PlanThe inputs consist of the following: Project CharterThe project charter defines the statement of objectives in a project, like, setting project goals, roles, and responsibilities, and identifying stakeholders is used to provide the project framework required to plan the scope management process. The project charter provides the high-level project description and product characteristics from the project statement of work. Project Management PlanThe subsidiary plans that are listed under the Project Management Plan are used to create the scope management plan that will influence the approach taken for planning and managing project scope. The Project Management plan works as a baseline that describes the importance of creating a scope management plan for a project. Without incorporating useful guidelines and methods to achieve the project deliverables, a project will stumble upon a roadblock.
Enterprise Environmental FactorsEnterprise environmental factors are considered inputs to most planning processes. Under the EEF the Project Management options may be enhanced or constrained resulting in a positive or an adverse outcome.
Organizational Process AssetsThe Organizational Process Assets are categorized into two types, namely;
All the above-furnished information will allow the project manager to create an effective scope management plan. Tools and Techniques of Scope Management PlanThe tools and techniques involved in the whole process are as follows: Expert JudgmentTo ensure that the project manager creates an effective scope management plan, he/she has to collect inputs from subject matter experts and stakeholders as to what valuable insights they would like the project manager to implement in the plan. This process will provide accurate details of how to handle obstacles and issues if any arise, as it also collects details from professionals who have been trained in developing the same. Data AnalysisA data analysis technique includes – various ways of collecting project requirements, elaborating the project and product scope, creating the product, validating the project scope, and finally controlling the project scope. MeetingsA meeting that includes attendees like project managers, the project sponsor, selected project team members, and selected stakeholders will discuss and finalize the aspects required to define the whole plan. Outputs of Scope Management PlanThe following are included in the outputs of the whole process: Scope Management PlanThe scope management plan is a component of the project or program management plan that describes how the scope will be defined, developed, monitored, controlled, and verified. The scope management plan is a significant input into the Develop Project Management Plan process and the other scope management processes. The scope management plan is a major input into the Develop Project management process, as it is a component of the project management plan that describes how the scope will be defined, developed, monitored, controlled, and verified. The components are as follows:
Based on the needs of the project, the whole plan can be broadly framed or highly detailed, or either can be formal or informal. Requirements Management PlanA process that describes how the project requirements will be analyzed, documented, and managed. They rightly choose the most effective relationship for the project and document the approach in the requirements management plan.
ConclusionThe scope management plan is an excellent management tool that is used to effectively handle and adjust a project’s essential baselines and activities to ensure that they align with the agreed guidelines to accomplish the required objectives. Also, Give yourself a chance to enhance your Project Management skills with PMP Certification Online Training, and excel in your career. Know more about Project Management best practices through Invensis Learning’s Project Management certification training on PMP Exam Prep Training, CAPM Training Online, PRINCE2, Project Management Fundamentals, etc. What is the output of scope management plan?Scope Management Plan (output): describes the tools for developing a scope management plan, scope statement, WBS, and how they are controlled and reported.
Which of the following is an output of scope control?Control Scope Outputs
The following are included as the outputs in the Control Scope process: Work Performance Information. Change Requests. Project Management Plan Updates.
What is scope management in project management?What is scope management? Project scope management refers to the total amount of work that must be done in order to deliver a product, service, or result with specified functions and features. It includes everything that must go into a project, as well as what defines its success.
Which of the following is the output for project scope verification?3. Which of the following is a KEY output of the Verify Scope process? The output of the Verify Scope process is customer acceptance of project deliverables.
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