Instructions for improving the accessibility of PowerPoint presentations. Put your slide content in a proper reading order so that screen reading software can read it aloud correctly for users with a visual impairment. To set the reading order, click on Home > Arrange > Selection Pane. List objects in the slide in a logical order so that any screen reading software reads them aloud in the right order. To rearrange objects into a new reading order, either drag the object into a new location or click on it and select Bring Forward or Send Backward. To check the reading order, select a slide and press the Tab key. Each time you press the key, the focus moves to the
next object that a screen reader will read. Improve image accessibilityHow to make the charts, graphs, and images in your PowerPoint slides accessible to users with visual or cognitive disabilities. To make images more accessible:
Add Alt Text to a chart
Add Alt Text to an image
Group layered images for simplicity
Use accessible colours and stylesPowerPoint is primarily visual and often displayed at a distance from the audience. However, you can make your PowerPoint slides more accessible by following a few best practice tips. The colours and styles you use for slides, text, charts, and graphics go a long way toward improving accessibility in PowerPoint. Start with a templatePrebuilt PowerPoint templates can help save time and improve accessibility in the content that you create. Microsoft have a range of these templates available for users to download at office.com. Templates from this collection have several features that support accessibility. Tips for accessible colour and style choices
Design slides for people with DyslexiaThe elements that make presentations clearer and easier to follow for people with dyslexia also make them better in general. These tips help you do both: FontsUse simple, sans serif fonts with adequate spacing between letters. Use at least an 18-point font size. Good Sans Serif font examples include: Calibri, Franklin Gothic Book, Lucida Sans and Segoe UI. Avoid compressed fonts, fonts with uneven line weights, fancy / script / display fonts and italic or underlined fonts. TextTo keep your text easily readable, limit the number of lines in each slide and leave plenty of space above and below each line. Apply the “6 by 7” rule: only 6 words per line and 7 lines per slide. Speaker notesUse speaker notes to provide more in-depth information. By default, speaker notes are formatted in a readable, sans serif font. Share your slides after your presentation so your audience can refer to the slides and notes later. This will allow them to recall the verbal presentation delivery. BackgroundBright white slide backgrounds can make text harder to read; choose an off-white or cream background instead. Text should be dark, with lots of space around the letters. Alternatively, a dark background with white text also works well. ImagesImages are a great way to break up blocks of text and make your slide easier to scan. Remember to add Alt Text to every image in your presentation. LayoutA colourful, high-contrast graphic layout, with pictures and text creates a structured design. Structured layouts are easier for people with dyslexia to understand. Make use of alternative formatsTo make a presentation more accessible to people with low vision, save it in an alternate format that can be read by a screen reader. Users can then open it on a personal device or port it to a Braille reader. Create a document version of a presentation
Formatting options for exporting slides:
Remember to add Slide Titles using Heading Styles and add Alt Text to each image to improve accessibility in the exported Word document. Slide titlesAdd a colon (:) after each slide number in the document and then copy and paste the appropriate title from the PowerPoint presentation. Heading stylesHighlight the slide title and then select Home > Heading 1. To see an outline of the presentation with slide headings, select View > Navigation Pane (Sometimes people who use screen readers or Braille review the navigation first to get an overview of the document). Alt Text
Add a meaningful title and text that describes the image in the appropriate box. Check accessibilityHow can you create a new presentation that includes prebuilt layouts?Choose View > Slide Master on PowerPoint's ribbon to edit the Slide Master and create your own layouts. Slide Master View is a feature to edit your slide templates. You can edit or insert new layouts with this view.
How do you create a new layout in PowerPoint?Click the Slide Master tab, and then under Slide Master, click New Layout. PowerPoint inserts a new slide layout with placeholders for a title and footers. Make any additional modifications to the new slide layout.
How do I create a PowerPoint presentation with layout and font options?Making changes to specific layouts. Select the text you want to modify on the slide. Now you can format it how you want. ... . Select the Home tab.. Click the Font Color command in the Font group.. Hover over each option to display a live preview on the master slide.. Select a font color from the menu options.. |