Create Microsoft lists to keep track of information, including titles, descriptions, people and dates. You can create and share lists that help you track issues, assets, routines, contacts, inventory, and more. Start from the Microsoft Lists app, Microsoft Teams, or SharePoint using a template, Excel file, or from scratch. You can create lists in Microsoft SharePoint, the Lists app in Microsoft 365, or Teams. Learn to get started with Lists in Microsoft Teams.
Create a list from scratch, from an Excel spreadsheet, from an existing list, or from one of Microsoft 365 ready-made templates. Go to the SharePoint site where you want to create a list. Or in Microsoft Teams, from the Files tab at the top of your channel, select More > Open in SharePoint. On the Site contents page, select New > List. Or in the Microsoft Lists app, select + New List. From the Create a list page, select one of the following options: Blank list: Choose this option to start from scratch. Give your list a Name, Description (optional), and select any other options you want. The list will save to My lists unless you choose one of your SharePoint sites or Teams from the Save to list. When you're finished selecting options, select Create. From Excel: Choose this option to Create a list based on an Excel spreadsheet. From existing list: Choose this option to save time and create a new list based on the columns in another list. Your new list will start with all the same columns, but it won't include any of the data from the original list. Templates: Select a template, for example Issue tracker, to see what columns the template contains and scroll through sample data to see what it looks like. Select other templates to look at other ones. If you find one you like, select Use template. If you don't see any you like, select Back to get back to the Create a list page. To learn more, see Using Microsoft Lists templates. When your list opens, to add room for more types of information to the list, select + or + Add column. To change properties, delete the list, add permissions, manage columns, and a number of other updates, select Settings For more info about adding columns, see Create a column in a SharePoint list or library. For info about creating a list based on an existing list, see Create a new SharePoint list based on the columns in another list. You can use SharePoint Server 2019 lists for more than a simple list. You can choose from list templates such as Links, Calendar, Survey, Issue Tracking, Announcements, and more. To learn more, see Using Microsoft List templates. Calendar app example In this example, we used calendar and chose the built-in calendar app for SharePoint. You may see other calendars that have been built within your company or offered by a third party. Enter a Name for the app you chose, such as Event calendar, July tasks, or Company Contacts. The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same. SharePoint returns you to the Site contents page. Find the app you just created in the Site contents list, and open it. SharePoint creates a default version of the app, calendar, task list, or whatever app you created. You can start entering data using +new task, edit this list, Add, or whatever way the specific app provides to add data. Note: Some list-based apps only appear in the classic environment. Depending on the type of app you choose, to change the app's settings, from the ribbon at the top of the page, select List Settings or the List tab. For more info about settings, see Edit list settings in SharePoint.
Important: Some pages can't be edited, such as the Site Contents page. Using the previous steps, here's an example of a list that was added to a page.
You can create a list that you can later use in your pages. SharePoint Server 2010 includes many kinds of list templates, such as calendar, survey, and tasks. Select Site Actions
Note: A SharePoint site can be significantly modified. If you cannot locate an option, such as a command, button, or link, contact your administrator. Select one of the categories, such as Communications or Tracking, and choose from there. You can also enter the type of list template that you want to create in the Search Installed Items box, such as Contacts or Calendar, and then select Search Enter the Name for the list. Name is required. The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same. Optionally, for the list and set other options, click Advanced Options, and enter the Description. The description appears underneath the name in most views. Some kinds of lists can receive content by email. If you plan to enable the list to receive content by email, you can add the email address of the list to its description so that people can easily find the email address. You can change the description for a list. To add a link to the Quick Launch panel, in the Navigation section, verify that Yes is selected. If there is an Email section, your administrator has enabled lists on your site to receive content by email. To enable people to add content to this list by sending email, under Enable this list to receive email, select Yes. Then, in the Email address box, enter the first part of the address that you want people to use for the list. This option is not available for all kinds of list. Complete any other options, such as specifying whether a calendar works as a group calendar in the Calendar app. Select Create.
With SharePoint Server 2010 you can create lists from the pages that you are editing. This helps you more efficiently and effectively create the pages and the lists that you need.
Creating a custom list resembles creating lists from a template, except that the custom list is created with only three columns: Title, Created By, and Modified By. After you create a custom list, you can add columns and make other changes to the list to meet your needs.
Using the previous steps, here's an example of a list that was added to a page.
To find out which version of SharePoint you're using, see Which version of SharePoint am I using? To create a library, see Create a document library. Columns Configure what type of info a list holds by adding and deleting columns. For more info, see Create a column in a list or library. Views Change how a list is displayed by creating views. For more info, see Create, change, or delete a view of a list or library. Page 2
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