You can open your messages from Gmail in other mail clients that support POP, like Microsoft Outlook. IMAP and POP are both ways to read your Gmail messages in other email clients. IMAP can be used across multiple devices. Emails are synced in real time. POP can only be used for a
single computer. Emails aren't synced in real time. Instead, they're downloaded and you decide how often you want to download new emails. Go to your client, like Microsoft Outlook, and check these settings. pop.gmail.com Requires SSL: Yes Port: 995 smtp.gmail.com Requires SSL: Yes Requires TLS: Yes (if available) Requires Authentication: Yes Port for TLS/STARTTLS: 587 If you use Gmail with your work or school account, check with your administrator for the correct SMTP configuration. I can't sign in to my email client If you can't sign in to your email client, you might see one of these errors: If you have these problems or can’t sign in, first check to make sure you’re using the
right password.Step 1: Make sure POP is the best way to read your emails
Step 2: Set up POP
First, set up POP in Gmail
Next, make changes on your email client
Incoming Mail (POP) Server
Outgoing Mail (SMTP) Server
Server timeouts
Greater than 1 minute (5 is recommended)
Full Name or Display Name
Your name
Account Name, User Name, or Email address
Your email address
Password
Your Gmail password
Troubleshoot problems
Step 1: Check your password
Step 2: Try these troubleshooting steps
I want to download emails on multiple email clients
It's easiest to use Gmail on multiple email clients using IMAP. If you need to use POP instead of IMAP, set up "Recent mode." Recent mode shows your last 30 days of emails from Gmail.
Step 1: Turn on Recent mode
- In your email client's POP settings page, find the "Email address" or "User name" field.
- Add recent: in front of your email address. For example, recent:.
Step 2: Change your POP settings
Change your POP settings so that your emails are left on the server.
- Outlook: Go to your Accounts, click Advanced Leave a copy of messages on the server.
- Apple Mail: On the "Advanced" tab, uncheck the box next to "Remove copy from server after retrieving a message," if available.
- Thunderbird: On the "Server Settings" tab, check the box next to "Leave messages on server."
"Account exceeded POP command or bandwidth limits" error
If you see the "Account exceeded POP command or bandwidth limits error," it's usually because your POP clients have been accessing your Gmail account too frequently.
To fix this, change your client's settings so it won't check for new messages too frequently.
I can't send emails
If emails you sent in your mail client are stuck in your outbox, try these fixes:
- If you're sending email through Apple Mail and you currently have 'smtp.gmail.com:' in the 'Outgoing Mail Server:' field of your settings, try changing the field to 'smtp.gmail.com' instead.
- Make sure your SMTP settings don't have recent: on your email address.
My automatic replies aren't working
If you create automatic responses on your mail client, like an out of the office response, it might cause issues, including:
- If you're using your mail client on a computer and the computer goes offline, your automatic response won't be sent.
- When you receive emails that are sent to you indirectly, like through a mailing list, the automatic response might show your email address when it replies to the sender.
To avoid these problems, try using Gmail’s out of office or vacation reply instead of the one in your mail client.
Emails aren't downloading correctly
After you set up POP in your Gmail settings, your emails become available in batches. It might take a while to see all your emails.
Note: Gmail downloads a copy of every email you send or receive, except for emails in Chats, Spam, and Trash. To avoid duplicates, Gmail doesn't download emails sent within your mail client, but you can still see them if you log in to Gmail.
If you continue to have problems downloading emails, try using recent mode:
- In your email client's POP settings page, find the "Email address" or "User name" field.
- Add recent: in front of your email address. For example, recent:.
If that doesn't fix the problem, try deleting your Gmail address from your email client, then re-adding it.
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